BYOD Implementation: How Does It Help Businesses To Economize

  • October 20, 2021

Bring-your-own-device or BYOD is a concept that has exploded in recent years and resulted in an upsurge of BYOD adoption in the corporate world. Traditionally enterprises believed in providing work-specific devices to their employees, intended strictly for corporate use, to avert the leakage of sensitive business information, intentionally or unknowingly. However, with the advancement in device and data security solutions and practices, securing enterprise data has become simpler and more efficient causing businesses around the world to trust the BYOD work model.

BYOD Implementation: How does it help businesses to economize
Curtailing costs with BYOD implementation

With the BYOD work model, enterprises allow their employees to access corporate information and resources on their personal devices. The new method extends more flexibility and not only has it shown an increase in employee productivity, but has also enabled businesses to lower their investment costs.

According to a report, the global BYOD and Enterprise Mobility market will continue to grow and reach US$ 180.8 billion by the year 2027, trailing a post-COVID-19 CAGR of 16.7% over the analysis period 2020 through 2027. 

How does BYOD benefit employees?

It is evident that businesses are favoring the BYOD work model due to its extensive set of benefits, however, the BYOD work environment holds specific perks for employees too. Let’s take a look at some of the reasons why employees favor BYOD:

1. Workplace flexibility

Using personal devices enabled with corporate apps and tools allows employees the flexibility of location. They are not restricted to working within office perimeters. With BYOD, employees can work from home, on-site, or any other location of their choice without having to worry about the inaccessibility of business data, resources and connectivity with team members.

2. Increased productivity amongst employees

Employees around the world have shown heightened productivity when using their personal devices owing to ease and workplace flexibility. Allowing employees to work with their own devices from locations that are most comfortable to them helps employees focus better, communicate efficiently and produce larger outputs.

3. Ability to work on the latest devices

Relying on company-owned devices means having to work with device models and operating systems and versions that the company selects for you. BYOD work environment enables employees to work on the latest and upgraded versions of devices as people, in general, tend to replace their personal devices with newer versions within a span of approximately 2 years.

4. Device familiarity

Operating a personal device is simpler in comparison to an entirely new device belonging to another brand, having a varied user interface and operating system. As employees are pre-accustomed to the usage of their personal devices, they do not face frequent device issues or queries leading to lesser IT support requirements and time invested in familiarizing themselves with the functionalities of the device.

Benefits of BYOD to enterprises:

1. Better employee retention

Enabling employees to work from anywhere on their personal devices brings in a sense of confidence and comfort in employees leading to not only greater productivity, but higher work satisfaction. Restricting employees to specific work schedules, limited work boundaries and imposed company-owned devices can create an oppressed environment where employees may feel uncomfortable and unable to deliver their best. A rigid work environment is a crucial reason why employees consider changing their jobs.

2. Reduced pressure on IT teams for support

The use of unfamiliar work devices provided by organizations leads to confusion and takes longer for employees to understand its functionalities and get accustomed to its interface. This leads to more time invested in figuring out simple processes just because the device is new with versatile features. While all employees ultimately get used to whichever device they use for a prolonged period of time, but they also need hand-holding and excessive help from IT to manage simple processes or tackle basic glitches that the device may encounter. This is enabled by Desktop as a Service (DaaS) which is the cloud version of Virtual Desktop Interface (VDI). Remote workers can simply log in from their own devices and run a centralized suite of applications through virtual machines from the cloud. This eliminates the need for minimum hardware requirements on the user end — all they need is a stable internet connection and a browser.

BYOD takes away all the hassle related to getting familiarised with the device since employees use their personal devices for work. This not only helps employees save time on redundant processes but also helps to reduce the support workload on the IT teams.

Besides the above-mentioned business benefits of implementing BYOD, enterprises benefit the most from the cost reduction that is brought about by enabling employees to use their personal devices for work since businesses do not have to invest in a large fleet of devices for their employees.

How does BYOD help businesses curtail costs?

Enterprises believe in taking decisions that lead to optimized processes and efficiencies and reduced investments. Harboring a BYOD environment has several benefits, but the most dynamic benefit that outshines the others is reduced finances. But how exactly does a BYOD enable enterprises to optimize their investments?

How does BYOD help businesses curtail costs?
Source

1. Savings on hardware

Establishing a BYOD work environment helps businesses reduce significant costs involved in the purchase and maintenance of devices. With soaring prices of the latest smart devices, enabling employees to continue working on their pre-owned personal devices saves enterprises the efforts and investment in purchasing devices in bulk.

Corporate expenditure on company-owned devices does not end at purchasing the devices. These devices handed over to employees for work purposes have to be upgraded routinely to offer comprehensive functionalities which cause recurring costs for enterprises. BYOD set-up eliminates all these costs upfront.

2. Reduced support & training

BYOD environment not only saves purchase costs but also repair, support or maintenance costs of a large fleet of devices. Enterprises are not responsible for any device errors, periodic maintenances, operating system and other upgrades that are required on the employee’s personal devices. These costs are by default taken care of by the employees. Neither are the enterprise’s IT teams required to address any device issues that occur in a BYOD environment. In an event of device misbehavior, the employees can get their devices fixed from their regular mobile repair shop at their own expense.

3. Telecommunications savings

Company-owned devices, especially within office perimeters are provisioned with corporate-funded data plans. Data and network charges bear a significant load on an enterprise’s cost investments. However, since employees pay for their own data plans in a BYOD setup, companies are not required to fund their data plans saving a huge amount of recurring costs.

4. Cloud-based agility

When enterprises allow employees to work from their own devices to offices or at remote locations, an abundance of processes and operations rely on cloud computing. According to research, American and British enterprises that adopted cloud computing systems reduced their infrastructure costs by 23 percent. Cloud computing enables instant online content sharing and takes manual processes on a digital level which results in decreased investments in files, hard copies and devices used to print and circulate documents in the organization.

Closing lines

After evaluating the pros that a BYOD environment offers for both employees and businesses, especially the cost-reduction that it presents to enterprises, it is evident why there has been a surge in BYOD adoption. However, as appealing as BYOD set-up sounds, enabling access to corporate data on personal devices beyond office facilities poses certain inevitable threats which must not be overlooked by businesses. Some of the major threats that concern enterprises include corporate data theft, malware infiltration, accidental data loss, IT efforts required in provisioning employees’ personal devices with business resources and tools, security measures and more.

To reap the benefits of a secure BYOD environment, enterprises must construct strict BYOD policies for their employees’ welfare and corporate data protection. Leading Mobile Device Management solutions like Scalefusion, offer extensive capabilities to build robust BYOD policies without creating a massive workload on enterprise IT teams.

Thousands of businesses rely upon Scalefusion for managing their mobile device, desktops, laptops and other endpoints

Shambhavi is a Senior Content Writer at Promobi Technologies with prior experience in commercial writing, creative planning, product cataloging, and content strategizing. She is a "Biotechnologist turned writer" and believes that the inception of great ideas happens over coffee.
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