Managing streamlined workflows on Apple devices can be challenging for IT teams that are already juggling numerous responsibilities. A recent survey revealed that 97% of business executives believe improper workflows significantly impact job outcomes[1]. To address this, many businesses turn to Scalefusion MDM to automate Apple device workflows, ensuring efficiency and productivity.
Automating recurring tasks and compliance audits requires complex coding or scripting, which adds more burden to the IT teams. Scalefusion Workflows enable IT teams to automate recurring tasks and compliance audits on their managed devices seamlessly.
Let’s explore how:
Unlock Automation in Device Management: Understanding Scalefusion Workflows
Managing Apple workflows can be a daunting task for IT teams. That’s why Scalefusion workflows are here to help you out. Let’s understand how.
What Are Scalefusion Workflows?
Scalefusion Workflows are a powerful feature that helps IT teams automate and streamline various device management tasks. These workflows enable administrators to set up and schedule recurring tasks for devices managed through Scalefusion MDM without the need for coding or scripting.
The Power of Automation
Using Scalefusion Workflows, IT administrators can apply dynamic policies, automate device jobs, and perform regular compliance checks. This means tasks like locking devices, rebooting them, or switching profiles can be scheduled and executed automatically, saving time and reducing manual effort.
Benefits of Scalefusion Workflows
- No Coding Required: Unlike traditional MDM solutions, Scalefusion Workflows do not require any coding or scripting. IT teams can set up and manage workflows using a simple, user-friendly interface.
- Dynamic Policy Application: With Scalefusion, you can apply policies that change based on specific conditions. For example, you can block camera access during office hours and enable it during non-office hours.
- Fully Automated Job/ Task Scheduling: Scalefusion allows you to schedule tasks according to your time zone and set how often they should run. This ensures that routine tasks are performed consistently and on time.
Different Types of Apple Workflows and Capabilities
With Scalefusion MDM, businesses can streamline operations by automating recurring tasks on their devices. Let’s delve into the various capabilities that Scalefusion offers to enhance your device management strategy.
1. Schedule Lock/Unlock
Supported Platforms: iOS
This workflow enables administrators to automate the locking and unlocking of devices at predetermined times. IT admins can define specific lock periods during which the devices will be inaccessible, ensuring security during non-working hours. Outside of these periods, the devices remain unlocked for regular use. Additionally, administrators can remotely lock devices into a single app mode during the lock period, restricting the device’s functionality to a specific application, which is particularly useful for focused tasks or kiosk mode operations.
2. Schedule Reboot
Supported Platforms: iOS
With this workflow, IT administrators can set up scheduled reboots for all devices within a group. By choosing a specific time and day, devices can be rebooted remotely without manual intervention. Regular reboots help maintain device performance, clear temporary files, and ensure that updates and configurations are properly applied. This is especially important for devices in continuous use, as it helps prevent slowdowns and technical issues.
3. Clear Browser Cache
Supported Platforms: iOS (Prosurf browser)
Through this workflow, IT teams can schedule the clearing of browser cache on devices at specific times. This routine maintenance task helps to enhance browser performance and ensures that users have access to the most current web data. Clearing the cache can also resolve browsing issues and improve device security by removing stored data that could be exploited.
4. Switch Profiles
Supported Platforms: iOS
This workflow facilitates the scheduling of profile changes on managed devices. Administrators can define times and days for switching between different device profiles. This feature is beneficial for organizations with varying operational needs, allowing devices to switch between profiles for different user groups or usage scenarios automatically. For instance, a device can switch from a work profile during office hours to a personal use profile after hours.
5. Schedule Broadcast Message
Supported Platforms: iOS
This workflow allows administrators to schedule broadcast messages to be sent to managed devices at specified times and days. IT admins can compose text messages and define their frequency and timing, ensuring that important announcements or alerts reach all relevant devices. This feature is particularly useful for disseminating critical information quickly across an organization.
6. Schedule Device Reports
Supported Platforms: iOS & macOS
With this workflow, administrators can automate the generation of device reports at specific times and days. These reports can include selected properties or comprehensive data on all device properties. Regular reporting helps IT teams monitor device performance, usage patterns, and compliance with organizational policies. By scheduling these reports, administrators can ensure they have up-to-date information to support decision-making and device management strategies.
7. Switch Presentations
Supported Platforms: iOS & macOS
This workflow schedules and updates presentations on selected device groups according to defined start and end times. Perfect for businesses utilizing digital signage or information displays, it ensures that the right content appears precisely when needed. Automating this process guarantees timely content updates, keeping your displays current and relevant.
8. Publish Apps
Supported Platforms: iOS
This workflow enables administrators to automate the deployment of applications to managed devices. IT teams can schedule the publication of specific apps at designated times, ensuring that the latest versions and updates are pushed to devices without manual intervention.
9. Device Management Event Summary
Supported Platforms: iOS
This workflow enables administrators to generate and schedule comprehensive summaries of key device management events. IT teams can set specific times and frequencies for these summaries, ensuring regular updates on critical device activities. This includes alerts for significant events such as factory resets, device deletions, compliance status, security incidents, and usage patterns.
Compliance Alerts with Scalefusion Workflows for Apple Devices
1. Set a Battery Compliance
Supported Platforms: iOS
This workflow allows administrators to monitor the battery levels of managed devices. By setting a specific battery percentage threshold, alerts are triggered whenever a device’s battery falls below the designated value. This feature ensures that IT teams can proactively address low battery issues, preventing disruptions in device availability and maintaining optimal performance.
2. Set a Geo-fence Compliance
Supported Platforms: iOS & macOS
This workflow helps monitor the location of managed devices by setting up geo-fences for specified time periods. An alert is generated whenever a device enters or exits the defined geo-fence area. This functionality is particularly useful for tracking the movement of devices within a certain geographic boundary, enhancing security, and ensuring compliance with location-based policies.
3. Set Data Usage Compliance
Supported Platforms: iOS & macOS
This workflow allows administrators to monitor data usage on managed devices. By setting data usage limits and specifying monthly cycles, alerts are triggered whenever the data usage exceeds the defined limit. This helps organizations manage data costs effectively and ensures that devices adhere to data consumption policies, preventing overages and unexpected charges.
4. Schedule Security Incidents Compliance
Supported Platforms: iOS & macOS
This workflow monitors security incidents across all devices within a group. Administrators can define the frequency of alerts for various security events, such as incorrect passcode attempts or SIM card swaps. By receiving timely notifications of these incidents, IT teams can quickly respond to potential security threats, enhancing the overall security posture of the organization.
5. Schedule Inactivity Compliance
Supported Platforms: iOS & macOS
This workflow is designed to monitor device inactivity. Administrators can set a specific inactivity duration, and an alert is sent whenever a device remains inactive for longer than the defined period. This feature helps ensure that devices are being utilized effectively and can identify issues with devices that may need attention or reallocation.
6. Schedule Storage Compliance
Supported Platforms: iOS
This workflow enables administrators to monitor the internal storage usage of devices. By setting a storage usage limit, alerts are triggered whenever a device exceeds the specified threshold. This helps manage storage capacity efficiently, preventing performance issues and ensuring that devices have adequate space for essential operations and updates.
Master Your Apple Device Management with Scalefusion Workflows
Take control of your Apple device management with Scalefusion Workflows. Automate routine tasks and apply dynamic policies without the hassle of coding or scripting. Whether you need to schedule app deployments, generate event summaries, or enforce security protocols, Scalefusion has you covered.
Keep your devices running smoothly with automated updates and real-time alerts for critical events. Simplify operations, enhance security, and boost productivity effortlessly. Start mastering your Apple devices today with the power of Scalefusion Workflows.
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