Top 9 Google Workspace Alternatives & Competitors In 2025

While Google Workspace handles basic identity needs, it often falls short for teams that need tighter control, device trust, and compliance-ready access. That’s why more IT leaders are evaluating Google Workspace alternatives that go beyond user logins to secure the full access path.

Here’s a focused, insight-led guide on why businesses explore Google Workspace competitors, what features truly matter, and how Scalefusion OneIdP adds device-level control to strengthen your identity strategy.

Why businesses look for an alternative to Google Workspace

• Limited device security: GWS offers basic MDM, not full device trust.
• Compliance gaps: No built-in audit trails, access reviews, or contextual checks.
• Weak hybrid support: GWS doesn’t integrate well with on-prem systems.
• No risk-based access: Lacks adaptive MFA or device-aware policies.
• Restricted customization: Limited control over admin flows or login experience.

What to look for in Google Workspace competitors

• Real-time device checks and authentication
• Support for hybrid cloud and legacy systems
• Cross-platform policy management

Top Google Workspace Alternatives for Identity & Access in 2025

OneLogin – Unified access, clean UI, strong MFA, fast deployments.

Duo Security – Device-aware MFA that adds layered protection to GWS.

Oracle Identity – Enterprise-grade identity for hybrid cloud and legacy systems.

miniOrange – Budget-friendly IAM with SSO, MFA, and quick setup.

Saviynt IGA – Identity governance for compliance-heavy, audit-focused organizations.

Symantec (Broadcom) – Enterprise security with identity-first threat protection.

SailPoint – Scalable identity governance with deep automation and control.

Omada Identity– Governance-first identity platform with EU-centric deployments

CyberArk – Locks down critical systems with advanced admin access controls.

How Scalefusion OneIdP adds security to any IAM stack

Scalefusion OneIdP secures device-level access across GWS, Entra, and all SAML/OIDC apps. It blocks access from unapproved devices, checks browser, location, and OS in real time, and enforces logins through trusted browsers only. It applies consistent policies across all major OS platforms and gives clear visibility into user activity and device access.

Whether you’re switching to a Google Workspace alternative or layering tools on top, the real risk starts after login. 

Scalefusion OneIdP closes that gap with device-aware access, clear policies, and full visibility, so identity isn’t just managed, it’s secured.

9 best Google Workspace alternatives for identity security solution

1. OneLogin

OneLogin is best known for teams seeking simplified access management with strong security controls. It offers efficient single sign-on and integrates easily with a wide range of cloud and on-prem applications.

IT teams often highlight its intuitive admin tools and dependable day-to-day performance. While OneLogin is known for streamlining identity management, some users have reported occasional slowdowns during peak usage. Still, it remains a solid option for organizations looking to go beyond Google Workspace’s basic identity features without adding unnecessary complexity.

Key Features

• Single sign-on and user directory integration
• Multi-factor authentication
• Adaptive access policies
• User provisioning workflows
• Pre-built app integrations

Advantages

• Simple to set up and manage
• Great user experience
• Scales well with cloud adoption
• SCIM provisioning available

Disadvantages

• Limited advanced governance capabilities
• Pricing can increase with enterprise features

G2 Rating: 4.3/5

2. Duo Security

Duo Security, a Cisco product, is often considered a strong alternative to Google Workspace when it comes to securing access through multi-factor authentication and device trust. Built around Zero Trust principles, Duo verifies user identity and checks device health before granting access.

It integrates with over 200 applications—including both cloud and on-prem systems—and is known for quick setup and a user-friendly experience for both admins and employees. While Duo helps address key gaps in Google Workspace security, like credential misuse and device-level risk, it doesn’t offer full identity lifecycle features. That’s why many organizations use it alongside broader IAM solutions.

Key Features

• Multi-factor authentication (MFA)
• Device health and trust checks
• Adaptive access policies
• SSO integrations
• Comprehensive dashboards and reports

Advantages

• Easy to set up and use
• Strong device-focused security
• Scales well across hybrid environments

Disadvantages

• Limited governance and lifecycle management
• May require integration with other IAM tools

G2 Rating: 4.5/5

3. Oracle Identity Governance

Oracle Identity Governance is a powerful solution for large enterprises that need to manage complex user lifecycles and enforce strict access policies. It automates provisioning, supports least-privilege access, and delivers in-depth compliance reporting across both cloud and on-prem systems.

Its native integration with Oracle applications and databases makes it a strong fit for organizations already invested in Oracle’s ecosystem. It helps solve challenges Google Workspace doesn’t fully address, like role sprawl, manual user management, and audit readiness. That said, Oracle Identity Governance typically requires more time and expertise to deploy, making it a better fit for mature IT teams.

Key Features

• User provisioning and deprovisioning
• Role-based access control
• Policy enforcement
• Workflow automation
• Audit and compliance tools

Advantages

• Highly customizable for large enterprises
• Deep integration with Oracle products
• Mature, proven solution

Disadvantages

• Complex to deploy and maintain
• Requires significant resources

G2 Rating: 3.9/5

4. miniOrange

miniOrange is often considered a flexible Google Workspace alternative, offering single sign-on, multi-factor authentication, and adaptive access controls built for small to midsize businesses. It’s favored for its balance of affordability and customization, making it easier to tailor access policies without overcomplicating deployment.

With support for hundreds of cloud and on-prem integrations, miniOrange helps address common Workspace gaps like password fatigue and inconsistent access enforcement. It also adds features like risk-based authentication and API security. However, for organizations with advanced governance or compliance needs, pairing it with additional tools may still be necessary.

Key Features

• Single sign-on across apps
• Multi-factor authentication
• Adaptive authentication policies
• User provisioning
• Pre-built integrations

Advantages

• Budget-friendly pricing
• Quick deployment
• Good support for custom workflows

Disadvantages

• Limited advanced governance features
• Some UI elements feel dated

G2 Rating: 4.5/5

5. Saviynt IGA

Saviynt is a strong choice for organizations looking beyond Google Workspace to solve complex identity and access challenges. It offers deep governance features like fine-grained entitlement management, segregation of duties, and continuous risk analysis to prevent over-privileged access.

With integrations across major cloud and on-prem systems, Saviynt helps unify identity controls across the enterprise. Its strength lies in audit readiness and policy enforcement, especially for regulated industries. That said, deployment can be complex, and managing the platform often requires a dedicated team. For companies with advanced IAM needs, Saviynt delivers the control that lighter platforms often miss.

Key Features

• Identity governance and administration
• Fine-grained role and entitlement management
• Access request workflows
• Risk-based analytics
• Compliance reporting tools

Advantages

• Strong governance capabilities
• Excellent for compliance-heavy sectors
• Rich reporting and analytics

Disadvantages

• Complex implementation
• May be overkill for smaller organizations

G2 Rating: 4.3/5

6. Symantec IGA (Broadcom)

Symantec IGA, now part of Broadcom, is a governance-focused alternative to platforms like Google Workspace for enterprises needing stronger control over user access. It handles identity lifecycle management, automates provisioning, and supports detailed compliance reporting.

Organizations rely on it to enforce least-privilege access and maintain audit readiness areas where Google Workspace may fall short. While it offers a comprehensive feature set, Symantec IGA typically requires significant time and internal resources to deploy, making it better suited for large enterprises with established security operations.

Key Features

• Identity lifecycle management
• Policy and role administration
• Access certification workflows
• Risk analytics
• Audit and compliance reporting

Advanatages

• Strong governance and compliance features
• Scales well in large environments
• Detailed reporting capabilities

Disadvantages

• Complex to configure
• Higher cost for smaller organizations

Rating: 3.8/5

7. SailPoint

SailPoint is a powerful Google Workspace alternative for enterprises that need advanced identity governance and compliance controls. It’s designed to manage complex identity lifecycles, enforce least-privilege access, and support regulatory requirements at scale.

Unlike GWS, which provides basic identity features, SailPoint offers deeper visibility into user access, risk scoring, and policy enforcement. While it delivers strong governance, fully leveraging its capabilities often requires a dedicated team, making it a better fit for mature IT environments.

Key Features

• Single sign-on with directory integration
• Multi-factor authentication support
• Adaptive access policies
• Automated user provisioning workflows
• Pre-built integrations for common apps
• SCIM-based provisioning

Advantages

• Easy to set up and manage
• User-friendly interface
• Scales well in cloud environments
• Supports modern provisioning standards

Disadvantages

• Limited advanced governance features
• Pricing increases with enterprise-level capabilities

G2 Rating: 4.3/5

8. Omada Identity

Omada Identity is often considered a strong Google Workspace alternative for organizations prioritizing identity governance and compliance. It offers role-based access control, policy-based access reviews, and automated provisioning aligned with business workflows.

Unlike Google Workspace, which focuses on collaboration and basic identity management, Omada helps enforce least-privilege access, streamline audits, and maintain access certifications. While it’s not built for authentication or SSO, it pairs well with IAM platforms by filling governance and lifecycle management gaps that GWS doesn’t address.

Key Features

• Identity governance and administration (IGA)
• Role-based access control (RBAC)
• Access request and approval workflows
• Policy-based access reviews and certifications
• Automated provisioning and deprovisioning
• Integration with HR systems and directories
• Audit and compliance reporting

Advantages

• Strong governance and compliance focus
• Flexible role and policy management
• Automates user lifecycle with clear controls
• Good integration options for enterprise systems

Disadvantages

• Setup and configuration can be complex
• UI feels dated compared to modern SaaS tools
• Longer deployment timelines for large organizations

G2 Rating: 4.2/5

9. CyberArk

CyberArk is a strong alternative for organizations focused on securing privileged accounts and sensitive access. Its core strength lies in privileged access management, offering features like credential vaulting, session recording, and just-in-time access to critical systems.

Compared to other Google Workspace competitors, CyberArk stands out for reducing insider threats and meeting strict compliance standards. However, it’s not a full IAM solution for the general user base. Most enterprises use it alongside other identity platforms to strengthen admin-level access control where GWS alone may fall short.

Key Features

• Privileged account security
• Credential vaulting and rotation
• Session recording and monitoring
• Threat analytics
• Just-in-time access

Advantages

• Industry-leading protection for privileged accounts
• Strong auditing and compliance tools
• Deep visibility into high-risk access

Disadvantages

• Complex deployment
• Not designed for general IAM alone

G2 Rating: 4.5/5 

How Scalefusion OneIdP complements Google Workspace alternatives

Choosing a Google Workspace alternative is just the starting point. Even the most capable IAM platforms can leave gaps after users log in. Unsecured devices, outdated software, or unmanaged browsers create entry points that attackers can exploit.

Scalefusion OneIdP closes that gap by enforcing security and compliance at the device level. While your IAM system controls who logs in, OneIdP ensures the how, where, and from what is just as secure.

Here’s how it helps:

• Contextual Signals: Checks device health, OS version, and location in real time to stop risky access.
• Device Authentication: Only compliant, pre-approved devices are allowed—credentials alone aren’t enough.
• Browser-Based SSO: Enforces login only from verified browsers on trusted devices.
• Unified Policies: Apply consistent access rules across Windows, macOS, iOS, and Android.
• Clear Visibility: Track who accessed what, from where, and on which device, supporting audits and quick incident response.

With Scalefusion OneIdP and your chosen GWS alternative working together, you get full-stack access security across identity, devices, and sessions. 

Conclusion

Google Workspace delivers collaboration and basic identity services, but as security demands grow, many teams seek alternatives with stronger controls. The right solution depends on your infrastructure, compliance needs, and user base.

But no matter which Google Workspace competitor you choose, the real risk begins after login. That’s where Scalefusion OneIdP fits in, adding device trust, context-aware access, and unified policies that make identity security complete.